From time tracking to shift planning — workforce management built for 3PLs.
Every shift starts the same way: your team walks up to a tablet-based kiosk terminal at the warehouse entrance, scans their badge with a Zebra DS9308 barcode scanner or enters a 4-digit PIN, and they are clocked in within two seconds. No paper timesheets, no manual corrections, no lost hours. The terminal runs as a dedicated kiosk app on a mounted tablet, designed for speed and simplicity in high-traffic warehouse environments where dozens of employees arrive within a 15-minute window.
For remote workers, team leads, or multi-site managers, Dynaflow provides a mobile PWA that works on any smartphone. The same clock-in logic, the same real-time sync. A live dashboard shows you exactly who is present, who is late, who is currently on break, and who has not shown up — across all warehouse locations. Break tracking covers both short breaks and lunch breaks separately, with automatic deduction rules configurable per contract type.
Every clock event is logged with a full audit trail. If an employee or supervisor corrects a time entry, the original record stays intact with a correction log showing who changed what and when. And for a personal touch that your team will love: each clock-in triggers a personalized voice greeting via ElevenLabs TTS — "Good morning, Anna! Have a great shift!" — with different voice profiles configurable per location.
At the end of each month, you need clarity — not spreadsheets. Dynaflow generates a complete monthly overview for every employee showing target hours, actual hours worked, the delta, accumulated overtime, and remaining time-off balance. Supervisors see the full picture at a glance across their entire team, with color-coded indicators highlighting who is over target, who is short, and who has unused vacation days piling up.
Drill into any employee's record and you see a day-by-day breakdown: clock-in time, clock-out time, short breaks, lunch breaks, net working hours, daily target, and the daily delta. Navigate back and forth through months with a single click. Filter the overview by department, active or former employees, or employment type. Every data point feeds into a professional PDF export with a cover page, your company logo, individual time summaries, and signature lines for both the employee and manager — ready for payroll handoff or labor inspection.
Time accounts are not just a report — they are the single source of truth for your workforce data. Overtime accruals, compensation calculations, and compliance checks all draw from the same real-time ledger. No more reconciling between three different tools at month-end.
| Employee | Target | Actual | Delta |
|---|---|---|---|
| Anna Schmidt | 168.0 h | 172.5 h | +4.5 h |
| Markus Weber | 168.0 h | 165.0 h | -3.0 h |
| Elena Kovac | 140.0 h | 142.8 h | +2.8 h |
| Thomas Huber | 168.0 h | 168.0 h | 0.0 h |
| Sarah Berger | 120.0 h | 126.5 h | +6.5 h |
Warehouse shift planning is a puzzle with dozens of constraints: contracted hours, skill requirements, availability, labor law limits, and client demand that changes weekly. Dynaflow gives you a visual weekly planner where you drag and drop shift blocks onto a calendar grid. Assign early shifts, late shifts, or night shifts to each team member — and see conflicts, coverage gaps, and overtime risks highlighted in real time before you publish the schedule.
The system learns from your patterns. Auto-suggestions recommend shift assignments based on each employee's availability, certified skills (forklift, hazmat, returns processing), contracted weekly hours, and recent shift history to avoid burnout. Absences are automatically blocked out — if someone is on approved vacation or sick leave, their row is grayed out for those days, and the planner suggests qualified replacements from the available pool.
For 3PLs with variable workloads, Dynaflow connects shift planning to demand forecasting. When your forecast predicts a 40% volume spike next Tuesday, the system calculates the FTE requirement per shift and shows you exactly how many people you are short. Publish the final schedule, and every employee sees their shifts instantly in the self-service portal — no group chats, no printed rosters taped to the break room wall.
Warehouse operations cannot afford ambiguity about who is available and who is not. Dynaflow supports 16 distinct absence types out of the box: paid vacation, time-off (Zeitausgleich), sick leave, sick child leave, parental leave, educational leave, care leave, public holidays, special leave, unpaid leave, military service, maternity protection, rehabilitation, quarantine, home office, and custom types you define yourself. Each type has its own rules for accrual, deduction, approval workflow, and payroll impact.
Sick leave handling goes beyond a simple checkbox. Employees can log open-ended sick leave that automatically extends day by day until they clock back in, with the system tracking consecutive sick days for statutory reporting. When someone requests vacation, Dynaflow shows their remaining balance in real time — including a forecast that accounts for already-approved future absences, so there are no surprises at year-end. Vacation entitlements follow Austrian labor law by default, with pro-rata calculations for mid-year joiners and leavers, and configurable rules for other jurisdictions.
Every absence request follows a structured workflow: Requested, Approved (or Rejected), Active, and Completed. Managers approve from their dashboard or mobile device, with automatic conflict checks against shift plans and minimum staffing levels. The team calendar shows all absences color-coded by type, giving supervisors an instant overview of coverage for any given week.
Your employees deserve better than asking HR for every payslip or checking a pinboard for their schedule. Dynaflow includes a fully branded employee self-service portal, hosted under your own custom URL — like work.your3pl.com. It is built as a progressive web app (PWA) that employees can install on their phones with a single tap, giving it the feel of a native app without any app store distribution. Login is simple: employee number plus a 4-digit PIN, no email address required.
Once logged in, employees see everything that matters to them: their time records for the current week and month, their complete time account with overtime and balance, the ability to request absences directly from their phone, access to uploaded documents like contracts and certificates, monthly payslips as downloadable PDFs, and their personal profile with emergency contacts and bank details. Every feature is designed mobile-first, with a bottom navigation bar that feels natural on any smartphone.
For 3PLs, the self-service portal eliminates a massive administrative burden. Instead of HR fielding questions about remaining vacation days, overtime balances, or missing payslips, employees find the answers themselves. It also improves data quality: employees update their own contact details, upload new certifications, and confirm their schedule — reducing errors and keeping your records current without extra admin work.
See how Dynaflow helps 3PLs manage thousands of warehouse workers with time tracking, shift planning, and self-service portals.